Vendor Application Form Templates
Skip the blank form and start with a template built for your type of event.
Choose from prebuilt vendor application templates for farmers’ markets, festivals, craft fairs, night markets, and more. Each template comes with common questions organizers typically need, so you can get your application live faster.
Every template is fully customizable. Add new questions, edit existing ones, or remove anything you don’t need.
Vendor Application Form Template
The general-purpose application for any market, fair, or festival.
Farmers Market Vendor Application
Grower and producer questions, product lists, and county permits.
Craft Fair Vendor Application
Handmade categories, booth size, links to your work, and table needs.
Food Truck Vendor Application
Truck length, power draw, health permit, and propane certification.
Festival Vendor Registration
Multi-day booths, load-in windows, staff passes, and insurance.
Holiday Bazaar Application
Seasonal categories, table or booth choice, and fees paid by card.
Night Market Vendor Application
Evening load-in, lighting and power needs, and cash-handling questions.
Food Vendor Application
For food booths and tents: menu, health permits, cooking equipment, and power and water.
Flea Market Vendor Application
Space types, table rentals, and what vendors sell, for flea markets and swap meets.
Pop-Up Vendor Application
For pop-up markets and shop takeovers: brand, products, display setup, and dates.
Community Event Vendor Application
For school fairs, block parties, and town festivals, with a lower rate for nonprofits.
Event Vendor Registration Form
Register vendors for a one-day event: category, space, arrival window, and equipment.
Vendor Booth Registration Form
Booth types, days, and add-ons that each carry a price, so vendors see the total as they choose.
Vendor Request Form
A short form vendors use to request a space on a specific date. Quick to fill out.
Performer Event Registration Form
Musicians, dancers, and buskers sign up with set lengths, time slots, video links, and tech needs.
Vendor Information Form
Business details, contacts, permit numbers, and insurance for every vendor, kept in one place.
Vendor Profile Form
The bios, products, photos, and social links you need to promote each vendor before the event.
Vendor Maintenance Form
Returning vendors update contacts, insurance, permits, and products before the season starts.
New Vendor Form
Welcome first-time vendors with the contacts, setup details, and rules they need for day one.
Vendor Qualification Form
Screen vendors before you accept them: sourcing, permits, insurance, experience, and references.
Vendor Contract Form
The booth agreement vendors read and accept, covering fees, cancellation, insurance, and rules.
How to choose the right vendor application form template
Every template here is a starting point you can change. The right one depends on the kind of event you run and what you need to know from vendors before they set up. Here’s how to narrow it down.
Start with the kind of event you run
A farmers market asks what vendors grow or produce and whether they want a full or half season. A craft fair asks about handmade work and links to photos, so you can judge the craft. Food truck and food vendor templates cover health permits, power, and cooking setup, while festival and community event templates cover load-in, multiple days, and a lower rate for nonprofits. If your event doesn’t fit any of these, the general vendor application form template covers what almost every organizer needs.
Pick an application, a registration form, or a records form
Vendor applications are for events where you choose who gets a booth, so they ask enough to compare vendors side by side. Registration and request forms are shorter, for events where vendors sign up for a date, a booth, or a stage slot, often first come, first served. Records and agreement forms are for vendors you already work with: their business details, profile for promotion, yearly updates, qualification checks, and the booth agreement they accept.
Keep the questions to what you’ll actually use
Most vendor applications need the same core: business and contact details, what the vendor sells, booth size and power needs, permit and insurance details, a link to their work, and your rules. Beyond that, ask only what changes a decision or helps you plan the day. Every extra question gives a busy vendor one more reason to put your application off until after your deadline.
Collect the booth fee in the same form
Set a base booth fee, then put a price on the options that cost more, like a bigger booth, a corner spot, or electricity. Vendors see their total as they choose and pay by card when they submit, and the money goes straight to your own Stripe account. Write your refund policy in the form description, so vendors know before they pay what happens if they cancel or aren’t accepted.
Vendor application template questions
What organizers ask most before they pick a template and publish their first application.
Create an applicationAre these vendor application templates really free?
Yes. Every template is free to read and copy with no account. Building and publishing your own application needs a free account, and we don’t take a cut of your booth fees. Stripe’s standard processing fee applies to card payments.
Can I change the questions in a template?
Yes. Edit, reorder, or delete any question, add your own, and mark the ones vendors must answer. If nothing here fits your event, start from a blank form instead.
What’s the difference between a vendor application and a vendor registration form?
An application is for events where you review vendors and choose who gets in, so it asks more about the vendor and their work. A registration form is shorter and suits events where vendors simply sign up for a date or a booth, often first come, first served.
Can vendors pay their booth fee through the form?
Yes. Connect your Stripe account from your dashboard, then set a booth fee and prices for options like booth size or electricity. Vendors pay by card when they submit, and the money goes straight to your Stripe account.
Do vendors need an account to apply?
No. Vendors open your link and fill out the application on their phone or computer. Only you, the organizer, need an account.
Can I copy these questions into Google Forms or a paper form?
Yes. The template license lets you copy, edit, and use the questions anywhere, including on other platforms and for commercial events, with no attribution needed.