Vendor Request Form
A short vendor request form for recurring markets and venues, where vendors ask for a spot on a specific date. Seven questions cover who they are, the date they want, what they sell, and whether they need a half or full space, with the space fee paid when they send the request. You follow up by email with the rest.
How to use a vendor request form for weekly markets and open dates
A vendor you already know, or a seller filling an open spot next Saturday, shouldn’t have to answer a dozen questions to ask for one date. A vendor request form keeps it to seven: who they are, what they sell, the day they want, and how much space. You handle the rest in a quick reply email.
Know when a short request form beats a full application
A request form works best when the big questions are already settled. Weekly and monthly markets are the classic case: returning vendors who passed your application once can request dates as they go. It also fits drop-in or day-stall spots, venues that host makers on open dates, and last-minute openings when a regular cancels on Thursday. For a new food vendor or a juried show, use your full application first and send this form only to vendors you’ve already accepted. Say who the form is for in its description, so the wrong vendors don’t fill it out.
Set your space rules and fee before you share it
Put your market days, hours, and space sizes in the form description, along with what a half and a full space include. Price each space option so vendors see their total before they send the request. Because the fee is paid when the request comes in, decide ahead of time what happens when a date is full: a refund from your Stripe dashboard, or an offer to move the fee to another date. State that policy in the description too. Vendors are much more comfortable paying up front when they know exactly what happens if you can’t fit them in.
Follow up by email with what the form skipped
The form is short on purpose, so your reply email does the rest. Confirm the date, or offer the nearest open one. Send the setup time, where to unload, and where their space is. Ask for anything your market requires that the form didn’t, like proof of insurance, a seller’s permit number, or a health permit for food, and give a deadline a few days before market day. Keep a saved reply you can copy so each confirmation takes a minute. A running spreadsheet of dates, vendors, and payments keeps you from double-booking a space.
Post the link where vendors already look
A request form only helps if vendors can find it when they’re planning their week. Put the link in your Instagram bio and on your market’s website, pin it in any vendor group you run, and add it to the email you send after each market. Turn the link into a QR code with any free generator and print it for the info table, so vendors walking the market can request a date from their phone. When a spot opens at the last minute, post the link with the date in the caption, and share it in local makers’ groups.
Create your vendor application in three steps
Customize your questions
Add, remove, or edit questions to fit your market or event. From business details and booth requirements to permits and product images.
Set up vendor payments
Charge for booth spaces. You can create different pricing options for booth sizes or add-ons like electricity, or keep applications completely free. Payments are securely processed and handled through Stripe.
Publish and start accepting vendors
Publish your form and share it on your website, social media, email, or anywhere you recruit vendors. Vendors can apply and pay from their phone, and you can track every submission from your dashboard.
About this template
If your market needs something more specific, there is probably a closer starting point.
Browse all templatesHow is a vendor request form different from a vendor application?
A vendor application screens new vendors with questions about their products, permits, and experience. A vendor request form is the quick follow-on: a vendor asks for a specific date and space, and you confirm by email. Many markets use both, the application once and the request form for each date after that.
Can vendors request more than one date?
Yes. They can list extra dates in the last question or send the form once per date. If most of your vendors book several dates at a time, swap the date question for a checkbox question listing your market days, and put a price on each day.
What if the date a vendor asks for is already full?
The fee is collected when the request is sent, so decide your policy ahead of time and state it in the form description. You can refund the vendor from your Stripe dashboard, or email them to offer another date. Many organizers keep a short list of vendors who asked for full dates and email them first when a space opens.
Is the vendor request form free to use?
Yes. Building and publishing forms is free with a free account, and there are no paid plans. Space fees go straight to your own Stripe account. We take no cut; Stripe’s processing fee applies.