Vendor Booth Registration Form Template
A vendor booth registration form built around the booth itself. Ten questions cover the business, booth type, preferred location, days, add-ons like power and tables, load-in vehicle, and neighbor requests. Each booth type, day option, and add-on can carry its own price, so vendors watch their total add up as they choose and pay by card at the end.
How to price booths on a vendor booth registration form
Most booth disputes start with money or location. A vendor thought the corner cost the same as a standard space, or assumed they’d get the spot by the entrance because they asked for it. A booth registration form that puts a price on every choice and says plainly how placement works heads off both, and leaves you with clean numbers to build your layout from.
Build your prices up from a standard booth
Start with one number: what a standard 10x10 booth costs for a single day. Everything else is a step up or down from there. A 10x20 double is often priced a little under twice the standard, and a corner usually carries a premium because it’s open on two sides and draws more foot traffic. An indoor table can come in below the standard booth. Price the days next, then each add-on on its own. Look at what similar events near you charge before you settle, and keep the numbers round so vendors can check the math in their heads.
Let the total add itself up
When every option carries its price, vendors see exactly what they’re paying for. Put a price on each booth type, each day option, and each add-on like electricity or an extra vehicle pass, with or without a base fee on top. The vendor’s live total updates with every choice, and they pay it by card through Stripe when they submit. That ends the follow-up invoices and the “I didn’t know power was extra” emails. If you price Both days below two single days, mention it in the question’s help text, because a better weekend rate is a good reason to book both.
Say plainly that preferences aren’t guaranteed
Location preferences help you plan, but you can’t put every vendor by the entrance. Say in the help text that preferences are requests and you’ll honor as many as you can. Treat neighbor requests the same way: two friends sharing a van can often go side by side, and keeping two candle makers apart is good for both of them. If you sell corner booths at a premium, be clear that the premium buys a corner and that you choose which one. Put the same wording in your booth rules so the agreement question covers it. Clear words now save arguments at load-in.
Assign booths after registration closes
Hold off on placing vendors as they register. The first ten to sign up shouldn’t get every good spot by default, and you’ll want the full picture of categories and booth types first. Once registration closes, list every vendor in a spreadsheet with their booth type, days, location preference, neighbor requests, and vehicle. Then work through your site map: corners and doubles first, then power needs, then preferences. Email each vendor their booth number, load-in time, and where to park. If a vendor cancels or a booth falls through, you can issue a full or partial refund from your Stripe dashboard.
Create your vendor application in three steps
Customize your questions
Add, remove, or edit questions to fit your market or event. From business details and booth requirements to permits and product images.
Set up vendor payments
Charge for booth spaces. You can create different pricing options for booth sizes or add-ons like electricity, or keep applications completely free. Payments are securely processed and handled through Stripe.
Publish and start accepting vendors
Publish your form and share it on your website, social media, email, or anywhere you recruit vendors. Vendors can apply and pay from their phone, and you can track every submission from your dashboard.
About this template
If your market needs something more specific, there is probably a closer starting point.
Browse all templatesHow do I charge different prices for booth types, days, and add-ons?
Add a price to each option in the booth type, days, and add-on questions, with or without a base fee. Vendors see a live total as they choose and pay it by card through Stripe when they submit. The money goes to your own Stripe account. We take no cut; Stripe’s processing fee applies.
Does the form assign booth locations?
No. Location and neighbor preferences are collected on the vendor booth registration form, and you assign booths yourself after registration closes, usually with a spreadsheet or your site map. Then email each vendor their booth number and load-in time.
Should electricity and tables be part of the booth price?
Pricing them as add-ons is often fairer. Plenty of vendors bring their own tables and never plug in, and a separate price keeps the standard booth affordable for them. It also helps you plan, since the electricity count tells you how many outlets and cords to arrange with the venue.
How should I handle booth refunds?
Decide your refund policy before you share the link and put it in the form description, including the last day to cancel and what happens if the event is rained out. Refunds, full or partial, are issued from your own Stripe dashboard.