Food Truck Vendor Application Template
An application built for food truck events. Eleven questions covering truck length, power needs, cuisine, and health and propane permits, with the booth fee paid by card when the truck applies.
How to write a food truck vendor application that works on event day
A food truck application is mostly a logistics form. You aren’t judging a booth display; you’re working out which trucks fit your lot, what they need to plug into, and whether the health department will let them serve. Get those answers up front and event day runs on a plan instead of a string of phone calls.
Plan the lot around truck length
Trucks range from compact step vans to trailers well past 25 feet, and your lot doesn’t stretch. Ask for total length including the hitch and anything mounted on the back, then group your spots into length bands so you know how many of each size fit. Leave room on the serving side for a line, and keep a clear lane your fire marshal is happy with. If a truck won’t fit any spot you have, you want to find out from the form, not at load-in.
Settle power and generator rules before you publish
Power problems are the hardest ones to fix on event day. Decide how many hookups you can offer and at what amperage, then ask about power as a choice question so each truck tells you exactly what it needs. If you allow generators, say so plainly and add your rules on noise and placement; many events only allow quieter inverter models. You can put a price on each power option, so a truck that needs a 50-amp hookup pays for it at checkout.
Collect the permits your health department asks for
Many health departments require a mobile food permit from the county where the event is held, not only the truck’s home county. Ask for the permit number and issuing agency as a text answer, so you have it on file and can check it yourself. Trucks that cook with propane may also need a current fire inspection or tank certification, and the rules vary, so check with your local fire marshal. At the top of the form, say when permits are due so nobody arrives with one that expired last month.
Balance the menu before you say yes
Five taco trucks and no dessert makes for one long line and a lot of disappointed families. The cuisine dropdown gives you a quick count, and the menu answer shows who actually overlaps. Asking for a price range helps too, since a lineup of only premium trucks can price people out. Look over the applications as a set before replying to anyone, instead of confirming trucks first come, first served.
Create your vendor application in three steps
Customize your questions
Add, remove, or edit questions to fit your market or event. From business details and booth requirements to permits and product images.
Set up vendor payments
Charge for booth spaces. You can create different pricing options for booth sizes or add-ons like electricity, or keep applications completely free. Payments are securely processed and handled through Stripe.
Publish and start accepting vendors
Publish your form and share it on your website, social media, email, or anywhere you recruit vendors. Vendors can apply and pay from their phone, and you can track every submission from your dashboard.
About this template
If your market needs something more specific, there is probably a closer starting point.
Browse all templatesCan I charge more for trucks that need power?
Yes. Set a flat booth fee, then add a price to each option on the power question, so a 50-amp hookup costs more than a truck running its own generator. Trucks pay by card through Stripe when they apply, and the money goes to your own Stripe account. We take no cut; Stripe’s processing fee applies.
Can trucks upload their health permit?
Not yet. File uploads aren’t live, so the template asks for the permit number and issuing agency as a text answer, plus an optional link to a photo or PDF of the permit. You can check the number with your health department.
Does it work for a weekly food truck night?
Yes. Trucks pick a date with the date question, and your dashboard shows how many have applied. If you’d rather keep each night’s trucks separate, publish a separate form for each date.
Can I add questions about cooking fuel or generators?
Add, remove, reorder, rename, or retype any question and mark it required. A checkbox question listing propane, generator, and charcoal is a quick way to see which trucks may need a fire inspection.