Farmers Market Vendor Form Template
An application for producer-only and mixed farmers markets. Twelve questions on what vendors grow, where they grow it, and what they resell, plus booth fees by size and a full- or half-season choice.
How to write a farmers market vendor application that fills the whole season
A farmers market application has a different job than a craft fair’s. You’re not only choosing vendors, you’re checking that the produce on the table came from the farm that applied, and that the same growers will show up every week of the season. The questions in this template are built around those two problems.
Decide your producer rules before you write the form
If your market is producer-only, say so in the form description and define it: who counts as the producer, whether a neighbor’s eggs are allowed, and how far away a farm can be. Then ask the questions that let you check it, like farm location and whether the vendor resells anything. Growers respect a clear rule more than a vague one, and a clear rule is easier to enforce when a complaint comes in mid-season. If you reserve the right to visit farms, say that up front too.
Ask for a product list, not just a category
A dropdown that says “Farmer or grower” won’t warn you that you’re about to have five tomato stands in August. Ask for a written list of what each vendor will bring, and roughly when, so you can spot overlap before you accept anyone. The same list shows you gaps worth recruiting for, like cut flowers, mushrooms, or meat. Keep the category question too, since it makes your submissions faster to scan.
Price the season the way growers commit
Most growers plan their year around a few markets, so offer a full-season option and a half-season option instead of a date-by-date sign-up. Set a base booth fee, then add a price to each booth size or season option so the total is worked out for the vendor. Put the fee and the season dates in the form description so nobody has to email to ask. Vendors pay by card when they apply, through your own Stripe account, so the money lands with you instead of in a stack of checks.
Ask about permits before opening day
Food rules vary by state and county, so check with your local health department about what each vendor type needs. Many counties require a health permit for prepared food, a cottage food registration for home bakers, or a nursery license for plant sellers. Asking in the application keeps you from chasing paperwork the week before opening day. Ask for expiration dates too, since some permits lapse partway through a season.
Create your vendor application in three steps
Customize your questions
Add, remove, or edit questions to fit your market or event. From business details and booth requirements to permits and product images.
Set up vendor payments
Charge for booth spaces. You can create different pricing options for booth sizes or add-ons like electricity, or keep applications completely free. Payments are securely processed and handled through Stripe.
Publish and start accepting vendors
Publish your form and share it on your website, social media, email, or anywhere you recruit vendors. Vendors can apply and pay from their phone, and you can track every submission from your dashboard.
About this template
If your market needs something more specific, there is probably a closer starting point.
Browse all templatesCan I use this for a producer-only market?
Yes. The farm location and “grow or resell” questions are there for exactly that. Edit the answer choices to match your rules, and state the rule in your form description.
Can I charge different prices for full and half season?
Yes. Set a base booth fee, then add a price to any option in a choice question. The season and booth size questions can each change what the vendor pays.
How do vendors pay the booth fee?
By card through Stripe when they submit the application. You connect your own Stripe account and the money goes to you. vendorapplication.com takes no cut; Stripe’s processing fee applies.
Where do submitted applications go?
Into your account. Your dashboard shows how many vendors have applied to each form, and booth fees go straight to your connected Stripe account.