Vendor application form template
The general-purpose application for any market, fair, or festival. Twelve questions organizers actually use, with booth fees paid by card when vendors apply.
How to write a vendor application that gets good vendors
A vendor application does two jobs at once. It collects what you need to plan the event, and it tells a vendor whether your market is worth their Saturday. A form that only does the first job still fills booths, but it fills them with whoever happened to click.
Lead with the details vendors are deciding on
Before the first question, state the dates, hours, location, booth fee, and expected foot traffic. Vendors compare three or four events in an afternoon, and the ones who can’t find your fee assume it’s high. Being direct about cost also cuts the email thread that otherwise arrives instead of an application.
Ask fewer questions than you think you need
Every field you add costs you applicants. Keep the ones that change a decision: what they sell, booth size, power and water, insurance, and the permits your venue requires. Anything you only need from approved vendors, like a W-9 or a load-in time preference, can wait until after you say yes.
Make the product description do the screening
A category dropdown tells you a vendor sells “handmade.” A short written description and a link to three photos tell you whether they fit your market and whether you already have four of them. This is the one place worth asking for more, not less, and it’s what makes balancing your vendor mix possible before load-in.
Say what happens next, and when
Close with your review timeline, what the fee covers, and your refund policy. Vendors who know they’ll hear back within a week stop following up, and the ones who get declined still apply to your next event.
Create your vendor application in three steps
Customize your questions
Add, remove, or edit questions to fit your market or event. From business details and booth requirements to permits and product images.
Set up vendor payments
Charge for booth spaces. You can create different pricing options for booth sizes or add-ons like electricity, or keep applications completely free. Payments are securely processed and handled through Stripe.
Publish and start accepting vendors
Publish your form and share it on your website, social media, email, or anywhere you recruit vendors. Vendors can apply and pay from their phone, and you can track every submission from your dashboard.
About this template
If your market needs something more specific, there is probably a closer starting point.
Browse all templatesIs this template free to use?
Yes. Copy it, edit it, and publish it at no cost. There are no paid plans and no platform fee. If you charge a booth fee, Stripe’s processing fee comes out of your payout.
Can I add my own questions?
Yes. Add, delete, duplicate, rename, and reorder questions, mark any of them required, and add help text or placeholders. You can also start from a blank form.
Does it work for a multi-day event?
It does, though the Festival Vendor Registration template starts with a days question, load-in windows, staff counts, and booth tiers you can price.
Where do the submissions go?
Into your account. Your dashboard shows how many vendors have applied to each form, and booth fees go straight to your connected Stripe account.